In any type of business, having some sort of email management program is a necessity. Not only do you want an email exchange that is reliable and easy to use, but you also want one that is secure. At the basic level, your exchange hosts your emails, contacts, and calenders. The thing that really sets one exchange cloud service apart from the others is the personalized support and email security for the enterprise and end users.
Simple migration is possible.
Migration is when you move your email mailbox from one exchange server to another (either
Nobody wants to deal with email fraud and security issues common with 365.
Email Fraud has become a critical threat to businesses of all types. Preventing threats such as spam, malware, and spoofing attacks is a requirement for
Customer service is key.
That’s the motto that every company should live by. Unfortunately, when dealing with bigger companies that sell exchange hosting services, that can easily get lost or is non-existent
Send US Internet an email today requesting a new exchange service and your account can be fully
It’s common knowledge that email security is important in the business world. Hackers and spammers are relentless in their attempts to get their hands on your company’s sensitive information. A more serious threat is when they attempt to con you out of potentially millions of dollars. If the scam is a success, someone’s job will likely be in jeopardy. CEO Fraud is a real threat that can have damaging effects within a company or organization so it is important to be as prepared as possible to defend against it.
So what is CEO Fraud?
CEO Fraud, also called Whaling or Spear Phishing, is a type of email scam where the criminal impersonates an executive in the organization for the purposes of fooling another employee into initiating some kind of financial transaction (such as requesting a wire transfer or buying gift cards and sending the secret codes). Standard email authentication schemes such as SPF, DKIM, and DMARC, which operate on the sender’s address, do not provide protection against this since the scammer only needs to spoof the executive’s email address name in order to achieve their goal. In fact, a scammer’s email may actually pass SPF, DKIM, and DMARC since the message may originate from a large provider such as Gmail, Yahoo, or Hotmail.
In a busy work day, it would be easy to overlook a slight change to an email address. Here’s an example of a spoofed email a spammer may create:
An unsuspecting employee that receives a message from the latter email address likely won’t notice that the “m” in company is really a “r” and an “n” side by side. At a quick glance, it looks like an “m.” By making these slight variations in the fake email addresses, spammers can be successful at these whaling attempts.
But how do scammers know your company’s hierarchy, including emails?
It’s simple. They do their research. Then they know exactly who they need to impersonate, who to send the “fake” email to, when to send it, and what to say to make the email victim bite the hook. Scary, right?
Now you may be wondering – how is it possible to protect against this? CEO Fraud Protection by Securence guards the executive’s name that gets displayed as the sender and is the key to the scam. If an email claims to be from an executive as configured in Securence but the email address does not match, then Securence will take action. Standard actions include: block and quarantine, notify an administrator, or modify the message to include a warning.
CEO Fraud Protection gives you relief against whaling attacks. You shouldn’t have to worry that any email that you’re receiving could be an attempt to scam you out of money or information. With the customer in mind, Securence added this new CEO Fraud Protection feature in order to be able to protect both you and your company from as many threats as possible so you can focus on the things that really matter.
Today’s business world runs on email, which is why having unencumbered, consistent access to your Office 365 account is absolutely essential. Without it, you could miss out on opportunities and lose important information. That is why many businesses are augmenting their Office 365 accounts with email continuity. This affordable service offers plenty of benefits for your business, and it will keep you in constant contact no matter what happens. We’ve put together a list of the major benefits of adding email continuity to your Office 365 account below.
But first, what is email continuity? Essentially, email continuity provides all users send and receive access to email during a power outage, internet routing failure or mail environment service unavailability. When outages occur, Securence Continuity automatically places new mail in the continuity folder for employee access. When the servers go back online, all information and emails that were received while it was out are transferred back to the original server, and everything continues on without any loss of data.
1. Never Lose an Email, or a Client
In a world where business is done via email and a lost one can mean the difference between a sale or not, having your email continuity gives you peace of mind—the peace of mind that you won’t lose an email when servers go down without your knowledge, and the peace of mind that your correspondence will be saved and accessible once those servers are back online.
2. Stay in Constant Contact
When email goes down, business can grind to a halt and that is lost time, money, and opportunity. But email continuity (https://www.securence.com/how-to-prevent-business-interruptions-by-using-email-continuity/) lets you still send and receive emails and important attachments no matter what happens. This keeps you in constant contact with your clients and employees and ensures every email gets to where it needs to be.
Email continuity services are an essential aspect of running a business in an email-driven world. When a missing email can mean the difference between a sale or no sale, any loss of data or service can be detrimental, which is why so many businesses are turning to Securence for email continuity services. Rather than rely on a single server that’s outside your control, get a proven service that ensures you will never be out of touch with your clients, letting you conduct your business from anywhere and still have every email you need. Contact Securence today to learn more about our email continuity services for Office 365.
In today’s business world, a missed email can mean the difference between landing a big client and losing out on an opportunity. That is why so many businesses are adding additional security to their Office 365 accounts, including outbound email filtering services.
Outbound email filtering helps keep your emails more secure and helps ensure that they get delivered to their recipients. Without it, you can end up without important correspondences, and that means you can even lose out on business. Here are just a few of the benefits that businesses are enjoying by adding outbound email filtering to their Office 365 accounts.
1. Stop Ending Up in the Spam Folder
While most email clients are getting better and better at sorting spam from actual correspondence, they still are not perfect. They can still read some emails that do not comply with certain standards as spam, which means your emails can end up ignored in someone’s spam folder. This can be extremely detrimental in some instances where important or time-sensitive information is being transferred, so it’s imperative that your emails end up where they need to be.
2. Stay Compliant with Security Standards
For many companies that work in the tech sector and beyond, security compliance is mandatory when looking for and working with other companies and businesses. If your company does not meet their required security protocols, you simply will not get the contract. That is why so many businesses opt to add enhanced security to their Office 365 services. Office 365 as-is often does not meet the stringent security protocols and requirements of other businesses, so it pays to upgrade those services with additional features, including outbound email filtering.
3. Avoid Spam Issues
Has anyone ever hacked your email and then sent emails to everyone in your contact list? This is a common practice with hackers to this day, not just because it’s simple to do, but also because it can actually be quite effective for spreading malware or getting people to give up their personal information. And when it comes from you, even when you did everything in your power to stop it, it looks bad. Outbound email filtering (https://www.securence.com/how-an-email-filtering-service-help-secure-your-businesses-future/) can help catch suspicious email activity, including mass emails that are sent from your account, and stop them before they end up in the inboxes of important clients, family members, or friends. So even if you do end up compromised, it can stay contained to your account.
Email filtering is an essential aspect of modern business. Without the right security protocols, you could end up losing out on important business and having important messages end up in the spam folders of your clients. But with additional security features for your Office 365 account, including outbound email filtering, you can enjoy added security and more effective emailing. If you are in need of extra email security for your business, contact Securence today. With a variety of email security options available at affordable prices, we can make your emailing more effective and secure without biting into your budget.
Email encryption is no longer an added bonus in the business world. It is an expectation and often a requirement, which is why every business needs to consider additional email security, especially when using Office 365. If your business uses Office 365, then you can benefit from the added security and safety of email encryption, here are just a few reasons why.
Security in the modern business world is a top priority. There are expectations for all companies to adhere to minimum security protocols and, unfortunately, standard Office 365 is generally insufficient. If you are a small business or any business that is looking to expand, there is a strong chance that you will be audited for security protocols before you can do business with some companies. One of these security expectations will include email protocols, and email encryption will be expected.
Much of the reason for this is the new ways email hackers will access your information. In many instances, you can inadvertently download malware that doesn’t just try and shut down your computer, but which instead archives your correspondences. This can lead to issues of important information being sold online, including access to bank accounts and other sensitive information. Without proper encryption, this information can go somewhere you, and your clients, do not want it to go.
Your business is just that: yours. No one has the right to access your private information and correspondences without your permission or without going through the proper legal channels. Email encryption (https://www.securence.com/what-is-encrypted-email/) gives you an added layer of privacy that Office 365 does not offer. This not only means that your business is yours, but it also means that your privacy will remain a top priority.
3. Client Confidence
Security is one of the most sought-after aspects of all businesses today. Companies and clients alike expect their collaborators to keep communications and information safe and secure. Breaches are no longer something that is acceptable. In fact, they can often lead to the end of professional and profitable relationships, which is why so many companies need to use email encryption to protect their correspondences.
While Office 365 is a powerful email tool, its security protocols are often lacking, considering the many ways in which hackers and malicious email scammers infiltrate email accounts. Today, the phishing schemes can be quite complex, so much so that even the most astute people can fall victim. But with email encryption, you can protect yourself from these attacks because of the additional security.
4. Added Trust
When you use email encryption, your emails can go on a safer list for those receiving, meaning there’s less of a chance of your emails being blocked or heading straight to the spam folder. And since so many companies use different security protocols, having that added layer of trust can mean you can communicate with your business partners more readily.
If you are using Office 365 as your email client, then you will need to consider additional security protocols, including email encryption. Securence’s email encryption services are affordable and easy to use, requiring no additional software or training.
You have choices when it comes to your email security solutions, but far too many people over-look the importance of email security spam filtering – which is actually the most important part of your hosted email solution. Today we present an overview of POP/IMAP so you can see why email security is so critically important. As a leader in email filtering security, we are happy to provide advice on this and other e-security topics.
Many people do not understand that email choices boil down to more than just service provid-ers. The types of services, their advantages and disadvantages, and their cost is also very im-portant, especially as spam and email scams become more sophisticated. But what are these different kinds of email options, and how can they help you?
In general, email types fall into three categories: POP, IMAP, and exchange email hosting. Gen-erally, the first two can be combined into something more effective as well, but it is important to have security protocols on both inbound and outbound emails, no matter the type, to keep your information safe. Here is each one in a little more detail.
POP (post office protocol) is probably the simplest email type and one that has remained popu-lar for a very long time. The reason it remains such a widespread option comes down to that simplicity, and the fact that every single email service provider can work with POP.
The downside to POP comes down to usability and security. In general, it only works well with a single device and has very limited use on mobile devices, especially smartphones and tablets. Receiving email is also easier, while sending emails can pose a problem when outside a trusted wireless connection. And since the system is so simple, it necessitates additional security proto-cols to ensure the data that is exchanged remains safe.
Internet Message Access Protocol (IMAP) is steadily rising in popularity because it is perfect for people with email accounts that need to be synchronized between multiple devices. And since almost everyone in the business world needs both a computer and smartphone, IMAP makes perfect sense. IMAP also makes email migration easy, often just taking a few clicks and a pass-word or two. This email type is also perfect for business because it saves sent mail from any device, not just a desktop or laptop.
One of the drawbacks for IMAP is space. Since everything is stored on a server, email accounts can fill that server quite quickly. As emails become smaller and more efficient and servers be-come larger, this issue has lessened significantly in the past few years.
Another drawback to the proliferation of devices is that there are more opportunities for at-tacks, which is why additional security measures are often taken with IMAP email.
Most of the time, POP and IMAP are combined for a more effective email delivery system that is easy to sync, easy to use, and that can send and receive emails across multiple devices, all while ensuring every device is synchronizing in near-real time.
3. Exchange Email Hosting
Designed specifically for businesses, exchange emails hosting is meant for companies that need a professional email system, one that works across all devices and platforms. Unlike IMAP, which traditionally only syncs messages, exchange email hosting can sync contacts, calendars, emails and more across all modern devices, from tablets to desktops to phones. Migrating is simple, too, and it increases accountability because all sent and received emails are being saved, no matter the device. Sometimes exchange email hosting interacts strangely with non-professional platforms, like Outlook, but these rare instances are generally easy to fix.
The Securence Solution
There is a right email system for your business that depends on how you do business, with whom you do business, and on what your specific needs will be. Working with an experienced security and email company will help you develop the right email system to keep your business on the path to success. Securence provides industry-leading email security tools for your US hosted POP or exchange hosting service. No matter your company’s email protocols, using ded-icated, experienced security experts is a must. We will ensure that your inbound and outbound emails are safe and that the data that is enclosed is protected. Our high level of security, unlim-ited storage, and easy access to efficient phone support rival other industry solutions. Experi-ence our difference today.
Spam is most well-known for spreading viruses and scams to unwitting people across the internet, but it can actually cause plenty of problems for the modern business. This is why effective spam filtering, like Securence spam filtering, is an important part of running a successful business in the 21st century. Here are just a few reasons why spam filtering is important for not only keeping you safe from viruses, but also for helping your company be more effective and successful.
1. It Streamlines Inboxes
The average office worker receives roughly 121 emails per day, half of which are estimated to be spam. But even at 60 emails a day, it is easy to lose important communications to the sheer number that are coming in. This is one of the secret benefits of spam filtering that people do not know about: it simply streamlines your inbox. With less garbage coming into your inbox, you can actually go through your emails more effectively and stay in touch with those who matter.
Malware, viruses, and other forms of malicious attacks are heading to people’s email inboxes every day. Some of these can be easily weeded out by your internet provider’s own spam filters, but spam gets smarter every day. Smarter spam gets into more inboxes, which makes it more likely to be opened and more likely to cause harm. With spam filtering, you can stay on top of the many spam tactics that are being used today so you can ensure that your email inboxes stay free of harmful messages.
3. Keeps You Compliant
Many small and medium sized businesses are losing out on important clients today because their cybersecurity is not up to par. Spam filtering is a major part of any cybersecurity plan, and it helps you stay compliant with the wishes and demands of companies and agencies that are concerned about their information. Without proper spam filtering, you could unwittingly put spyware in your emails and break security protocols. The result could be a loss of business, reputation, and ultimately income.
4. It Saves You Money
Every day, someone falls prey to a phishing scam, a particular kind of spam-based scheme where someone thinks they are getting a legitimate email and ends up divulging credit card information. Sometimes it is a personal credit card, sometimes it is a company credit card. In both instances, the end result is losing valuable time and money to a scam.
Spam filtering is also incredibly affordable, making it a cheap but extremely effective way to keep yourself safe.
Your inboxes need to be effective tools for communication, not a place where anyone can get into and start hitting you with useless or dangerous emails. That is why spam filtering is such an important aspect of modern businesses. Rather than relying on outdated, free spam filtering services, choose Securence spam filtering. With up-to-the-minute security protocols, it can help your business communicate more effectively while keeping malware out of your inboxes, all for less than you may think.
Securence scans each of your emails to determine whether or not they are spam. Securence retains messages it determines to be spam in your personal Quarantine. Instead of allowing spam to be delivered to your inbox, Securence stores these messages securely for a period of 30 days. After which, they will be automatically deleted.
If your administrator has enabled the Spam Digest, you will receive a regular summary by email of the most recent messages quarantined for your address. This digest will be sent to you according to the schedule determined by your administrator. The following is an example of a typical digest:
For each quarantined message, the digest displays standard message attributes: sender address, subject, recipient address, date/time and available actions. To view a quarantined message, simply click on the subject of the message you wish to view and it will be displayed in your web browser. For each message, there are various actions that can be taken directly from the digest:
When viewing a quarantined message in your web browser, additional actions may be accessible to you, such as “whitelisting” the sender. This will add the sender’s address to your list of trusted senders and prevent mail from them from being marked as spam.
Another way to view your quarantined messages is by logging in to the Quarantine interface through a web browser.
This allows you to browse all quarantined messages sent to your email address.
Either click the Login to Securence link at the bottom of your spam digest or
open a web browser and visit https://admin.securence.com/
If this is the first time you are logging in and your administrator has not provided you with a password, you will need click the Activate Account button. You will be taken through a series of steps in order to confirm your identity and get started with Securence:
You should now be able to view your Quarantine and/or manage your individual user settings in Securence.
Here is an example of how the Quarantine interface appears upon logging in:
From here, you can search your Quarantine based on multiple criteria including sender address, recipient address, and subject. To view a message, simply double-click the row in the grid for the message you would like to view.
Additional options from within the Quarantine interface that may be available to you:
If your outgoing mail is also filtered by Securence, you may view those quarantined messages separately by first clicking on the Outgoing tab at the top of the page.
You may also take action on multiple messages at one time. Select all applicable messages by checking the box in the left-hand column. Then click the desired action (e.g. Release, Forward) at the bottom of the window.
A false negative is an actual spam message that was not filtered out and sent along to your inbox. If you believe a message has been delivered to you that is spam, you may forward it to email@example.com. Submitting spam in this way helps to improve the mail filters in Securence.
In the event of an email server outage, you can still access inbound email through your Continuity mailbox. To access your Continuity mailbox, go to https://webmail.securence.com and login using your regular email address and password.
If you have forgotten your password, click the Forgot password link and you will be able to create a new one. However, while your email server is down, since you cannot receive new messages, this procedure requires that you have either an alternate email address or mobile phone number configured in Securence. Securence will send a confirmation code using either of these alternate channels in order assist you in changing your password.
Continuity is an additional feature that may or may not be enabled for your domain. Consult your system administrator to confirm access to this powerful feature.
Email archiving, or the practice of safely storing the information in your company’s emails, is an important aspect of the modern business. Since our information, and the information of our clients, is paramount, you need an archiving system that is easy to use and ultra-secure. This is why Securence offers a variety of email archiving packages that ensure your emails are safe and easily searchable. Here are just a few reasons why people are making the switch to higher quality email archiving.
1. Making the Switch is Seamless
When you choose Securence for your email archiving, you are investing in a flexible archiving system. The email itself can be customized to work the way in which you are familiar, so you can hit the ground running without having to learn an entirely new system.
2. It’s Easy to Search
Securence’s email archiving not only protects and catalogues every email sent through your company, but it also features an easy-to-use search function to help you pinpoint the email correspondences that you need. You can search through multiple criteria, including by a date or a range of dates, by sender or recipient, by ID or IP address, attachment file name, subject line keywords, and the body text of attachments or the messages themselves. You can even search all incoming messages, outgoing messages, journaled messages, or any combination of the three. Performing these searches requires little more than checking a few boxes, in most instances, and the search results are instant. You can even save previous searches so you can easily locate messages that you’ve found previously.
3. Your Emails Can Be Safer
Every archiving package that we offer includes up-to-date encryption protocols in order to ensure that your email archive is safe and compliant with security protocols. The encryption systems that we use are considered the “gold standard” of email encryption, ensuring that your system is safer than it would be if it were left alone with one of the lower cost or free email providers. That means your emails will be safer while easier to find, all by switching to our archiving services.
4. Reliable Disaster Recovery
Some email archiving systems have weaknesses built into how they store emails, either without relying on redundant servers or by using non-dependable server providers. At Securence, we ensure that your email archive is securely stored on reputable servers, and that there are sufficient redundancies in place to ensure you will never lose a single email. The servers are updated in real time instead of every few minutes to ensure everything is up-to-the-second accurate. And in the event of a server issue, your emails will still be accessible.
High quality email archiving (http://www.securence.com/category/email-archiving/) offers a secure and easy-to-use way to store and search your entire database of emails. It can help you stay compliant with security protocols without slowing you down, and it offers you and your clients the peace of mind knowing that your emails are secure.
What is a zero day virus?
A zero day virus, is, simply put, a new computer virus for which there is no defense. It is designed to exploit your system’s vulnerabilities, taking advantage of the fact that even the largest antivirus protection programs, like AVG™, Norton™, and McAfee®, have no ready solution.
Most antivirus programs use “signals” to search your computer for malicious codes, attachments, and viruses. But a zero day virus is like a stealth bomber. It flies “under the radar” and does not send off a known signal. Most programs develop a patch to fix the problem after the attack has occurred, but Securence™ has a better solution. We can stop a zero day virus before it does any damage to your private and sensitive data. Read on to learn how.
How Sneaky is a Zero Day Virus? Very!
One of the most common ways to infect a computer is to create a malicious email attachment. Most of these email attachments look completely legitimate. For example, let’s say Fidelity Investments is your financial advisor, so you have their name, address and personal advisor’s details in your email contact list. If you get an email from Fidelity that looks like this:
would you hesitate before opening it? It’s from a name you trust. It’s on letterhead. There are no spelling mistakes. It contains information that looks familiar to you…and it’s a trap.
Securence put this Fidelity zero day virus to the test. Using Virus Total, an analytical tool that simultaneously harnesses the power of 57 antivirus scanners, we scanned the fake Fidelity document. The results were scary.
Out of 57 scanners, only four caught the virus. This virus fooled Malwarebytes, McAfee, AVG and even Microsoft – and this zero day virus was sent on Microsoft’s own exchange servers!
We ran this same file through our own Securence program; and it caught the virus. That’s because while many of the best antivirus software programs search for signals, Securence adds another layer of protection by also searching for patterns.
Securence Protects Against Zero Day Viruses
We are not saying that other virus protections are inadequate. Some protection is better than none. However, zero day viruses are specifically designed to circumnavigate to the top names in antivirus protection, so for full protection, you need something more. That’s where Securence steps in.
As mentioned above, our leading enterprise email filtering system doesn’t just look at signals. It analyzes the patterns that zero day viruses use, and anticipates the signals and patterns that new zero day viruses may use in the future. Our program is designed to be proactive and agile so we can stay ahead of the hackers that want your private information. Our solutions cover you from every angle: inbound and outbound email filtering, first-in-class encryption, secure email archiving, email shadowing and much more.
You Deserve Protection Against Zero Day Viruses
You, your company and your clients deserve the best possible protection against zero day viruses. Our solutions are affordable, complete, and incredible agile. Rather than providing retroactive fixes once a zero day virus attacks, we focus our R&D on stopping zero day virus before they access your data. Only 7 percent of 57 top scanners caught the Fidelity virus, and we were one of them. For smart protection, call Securence today.